Directorate of Engineering Affairs

The rules of procedures of the Directorate of Engineering Affairs

The Directorate of Engineering Affairs and Services is considered one of the important directorates of the University of Idlib.

Purpose:

Participating in the preparation of projects for new plans for the university buildings and preparing the necessary studies for them.
Preparing the necessary data for the annual and quarterly plans, implementing them and following up on that, in cooperation with the Planning and Statistics Directorate
Participation in the membership of the committees to follow up the implementation of the university’s plans and in the tender committees and in the committees for the temporary and final receipt of the work done, including equipment and furniture.
Organizing preliminary plans and technical requirements books, auditing studies related to university projects, and expressing opinions on the prices offered for contracts and sales.
Carrying out the necessary acquisitions for the university’s projects in partnership with the designated authorities.
Organizing a file for each project of the university and for each of the existing buildings.
Supervising university building projects and working on maintaining, expanding or restoring them, and carrying out the necessary studies for them.
Organizing and auditing temporary and final statements of university projects.
Saving plans and documents related to university buildings and their facilities.
Carrying out maintenance works at the university and organizing and coordinating gardens.
Ensuring the cleanliness of the campus.

Its Sections:

The Directorate of Engineering Affairs and Services includes the following departments:

The Engineering Department: It includes the following divisions:

Department of Studies and Planning.
Supervision Division.
Expropriation Division.
The Division for Preservation of Sketches and Documents.

The maintenance department includes the following divisions:

Civil and Architectural Maintenance Division.
Environmental and Health Maintenance Division
Mechanical Maintenance Division.
The Electrical and Electronic Maintenance Division.

Department of Transportation:

It comprises the following divisions:

1- Division of Mechanisms.

2- Fuel Division.

Follow-up Committee

Includes a group of engineers to follow up the engineering projects that are supervised

From outside the Engineering Affairs Directorate (investment plan projects)

Engineering staff and their tasks:

First – Management:

Director of Engineering Affairs:

Functions of the Director of Engineering Affairs:

He shall supervise the activities of the Directorate and direct its workers and follow up their work.
And oversee their work hours and is responsible for the implementation of laws and regulations in the area of the directorate.
Working to achieve the tasks assigned to the directorate.
Signing all transactions and correspondences issued by the directorate.
Paying attention to raising the level of workers in the directorate and improving their collective performance.
A proposal to grant workers administrative and health leave.
Evaluating the performance of workers in accordance with the laws and regulations.
Proposing to grant workers incentive bonuses and penalties for those who violate them.
Participating in preparing projects for new plans for the university buildings and supervising
Preparing and auditing the necessary studies for it.
Follow up on the implementation of projects that are binding on the public and private sectors.
Follow-up of supervision contracts, studies and audits with public authorities and practice offices
The profession at the University of Idlib.
Work on organizing and auditing the periodic statements of the implementing agencies.
Supervising the preservation of copies of plans for the buildings of the university in order to return to them when needed.
Supervising and coordinating the gardens’ organization and following up the implementation of the university’s plan in this regard.
Supervising the cleanliness of the campus.
Supervising the maintenance, restoration, replacement, and renovation works of the various buildings and gardens of the university.
Following up on the completion of the requisite expropriations of the university and preserving the title deeds of the university’s properties.
Carry out other tasks assigned to him in the field of his work.

Secondly – the engineering circuit

Head of the Engineering Department:

Duties of the Head of the Engineering Department:

He shall supervise the activities of his department, direct its workers and follow up on their work

He oversees their work hours and is responsible for the application of laws and regulations in the field of his circle.

In particular, it does the following:

A proposal to allocate work to the department’s workers.
Receiving the department’s mail and distributing it to the people in the department.
Following up on the completion of the transactions received by his department and supervising the preparation of responses.
Reviews and book projects and their scrutiny before presenting them to the director and preparing studies.
What is required of him and responding to all that must be answered.
Signing all transactions and correspondences issued by his department.
Paying attention to raising the level of workers in his department and improving their collective performance.
To propose granting them administrative and health leave.
Participating in evaluating their performance in accordance with the laws and regulations.
Proposing to grant them incentive bonuses and penalties for those who violate them.
Supervising the preparation of studies and designing the necessary designs for university projects and 9 Audited and received.
Participation in preparing the technical documents necessary for the implementation of the projects from plans and notebooks 10.
Conditions, technical specifications and tables of quantities.
Follow up the preparation of contracts with contractors from the public or private sectors and make sure of its correctness and legality.
Supervising the planning of the implementation process in time and material in line with the university’s plan, in cooperation with the Planning Directorate.
Follow-up supervision of implementation with the body in charge of this, regardless of whether supervision is entrusted to.
The engineers of the Supervision Division or to another party.
Auditing the monthly statements received from the implementing authorities.
Participating in giving instructions and notes to the executing authorities and keeping a notebook and a workshop.
For each of the projects that the department supervises its implementation.
Supervising and participating in organizing the interview books and calculating the quantities actually executed in.
Pricing committees.
Technical committees’ proposal to participate in the receipts.
Following up the acquisition and supervision of the ownership assignment scheme and the general plan and the folders and plans for all university buildings.
Carrying out the tasks entrusted to him in the field of the department’s work.

الكادر الهندسي ومهامه

– Engineering Service Division:

– The tasks of the division chief: (tasks common to the general heads of the division)

1- He shall supervise the activities of his division, direct its workers and follow up their work

And monitor their attendance and shall be responsible for the application of laws and regulations in the field of his division.

In particular, it does the following:

1- A proposal to allocate work to the division’s employees.

2- Receiving the Division’s mail, distributing it to its employees, and following up on its achievement.

3- Follow up on the completion of transactions received by his division and supervise the preparation of responses

Reviews and book projects and their scrutiny before presenting them to the head of the department and responding to

All that needs to be answered.

4- Signing all transactions and correspondences issued by his division.

5- Attention to raising the level of workers in his division and improving their collective performance.

6- To propose granting them administrative and health leave.

7- Participation in evaluating their performance in accordance with the laws and regulations.

8- Proposing to grant them incentive bonuses and penalties for those who violate them.

A – Division of Studies and Planning:

Head of the Studies Division

– Duties of the Head of the Studies Division: (added to the previous joint tasks)

1- Receive directives regarding conducting a study of a project, from the head of the department with

The architectural and constructional program for the project approved by the university administration.

2- Explaining the project ideas to the engineers in the division and distributing the work to them.

3- Following up on the preparation of the initial study and discussing the various solutions with them and the head of the department

In order to reach a solution approved by the management.

4- Following up the completion of the executive studies and the books of conditions and specifications, and submitting them to the university presidency for approval

5- Contribution to the preparation of studies related to the work of restoration and maintenance of university buildings.

Facilities, replacement and regeneration studies, and more.

6- Follow up studies for projects that are contracted with the public sector or 6 offices.

Practicing the profession or any other party.

7 – Carrying out the tasks entrusted to him in the field of the division’s work.

B – Audit Division

– Duties of the Head of the Audit Division: (added to the previous joint tasks)

1- Auditing engineering studies of various kinds with the specialized engineers of the Division

2- Auditing the books of conditions, specifications and tables of quantities and discussing them with the party

Study and make comments on it.

3- Follow up the implementation of management notes and receiving committees by the study body until

A final approval of the study by the administration.

4- To participate with other divisional heads in the department in dealing with the following problems

It is blocking the implementation by examining the proposed solutions.

5- Carrying out the tasks entrusted to him in the field of the division’s work.

C – Supervision Division

– Functions of the Head of the Supervision Division: (added to the previous joint tasks)

1- Receive a copy of the complete diagrams, the terms and conditions books, and tables.

Quantities for the contracted project

2- Study the file with the division’s engineers and distribute the work to them, each according to his specialization

3- Supervising the handover of the work site to the implementing agency.

4- Follow up the implementation according to the plans and conditions set and provide suggestions and solutions when the implementation process may be obstructed, the head of the department may be studied and approved.

Management on the proposed alternative solutions

5- Following up on other bodies that the university contracts with or entrusts with the task of supervision

On specific projects to ensure that their supervisory obligations are fulfilled.

6- Auditing the monthly and periodical statements, the cadastral and interview books, and ensuring the proper progress of implementation

7- Conducting field tours of work sites in projects to ensure the supervision process

8- Participation in the committees that will be required by the nature of the work

9- Carrying out other tasks assigned to him in the field of work of Division.

D – Expropriation Division

– Head of the Expropriation Division

– Duties of the Head of the Expropriation Division: (added to the previous joint tasks)

1- Taking measures to secure the acquisition of land that the university needs to commend

Buildings or facilities on them or the needs of their farms and research centers affiliated to them, and that

In the sites specified by the university administration with the competent authorities

2- Follow up on the disclosure of real estate ownership records and cooperate with the municipalities to prepare

Draft acquisition decree and its follow-up

3- Following up the initial and final assessment of the value of the expropriated land or real estate

4- Requesting the necessary data from the owners to estimate the value of their dues, in cooperation with the departments

The municipality duly audited these entitlements

5- Work with the Financial Affairs Directorate to deposit the amounts due with the approved bank.

Then it will be delivered to the eligible holders after the completion of the legal transactions and the transfer of ownership to the university

6- Saving the title deeds of the university and registering them in a special register

7- Preserving the general plan of the university’s lands and determining its areas

8- Carrying out the other tasks entrusted to him in the field of work of the Division.

E- Preservation of Drawings and Documents Division:

– Head of the Division for Preservation of Drawings and Documents

Duties of the Head of the Plans and Documents Preservation Division:

1- Supervising the maintenance of a complete copy of the plans of each of the university buildings and facilities.

2- Opening a special register for these schemes

3- Preserving the contracts of executed contracts, classifying them and registering them in a special register to return to them if necessary

4- Preserving important documents and documents

5- Saving a copy of the keys of the university buildings and changing them when they are modified

6- Keeping an original copy of the campus outline and entering the changes made

7- Carrying out the other tasks entrusted to him in the field of work of the Division.

Third – the maintenance department:

– Head of the Maintenance Department:

The duties of the head of the maintenance department:

– He shall supervise the activities of his department, direct its workers and follow up on their work.

He oversees their work hours and is responsible for the application of laws and regulations in the field of his circle.

In particular, it does the following:

1- A proposal to allocate work to the department’s workers.

2- Receiving the department’s mail and distributing it to the people in the department.

3- Following up on the completion of the transactions received by his department and supervising the preparation of responses reviews and book projects and their scrutiny before presenting them to the director and preparing studies, what is required of him and responding to all that must be answered.

4- Signing all transactions and correspondences issued by his department.

5- Paying attention to raising the level of workers in his department and improving their collective performance.

6- To propose granting them administrative and health leave.

7- Participation in evaluating their performance in accordance with the laws and regulations.

8- Proposing to grant them incentive bonuses and penalties for those who violate them.

9- Supervising and directing the university’s workshops in charge of repair, restoration and maintenance

To carry out these works after making the necessary inspection.

10- Supervising the operation and maintenance of electrical, electronic and mechanical equipment

Health and other things in the university.

11- Participating in developing various engineering designs and studies and in preparing

Organizing the technical files necessary to implement university projects from plans and notebooks.

Conditions, technical specifications, tables of quantities, statements of estimates, etc., and participation.

In making the necessary adjustments to the studies and designs that must be made during implementation.

12- Participation in technical committees and receiving committees in the various engineering fields.

13- Carrying out the tasks entrusted to him in the field of his department’s work.

– Departments of Maintenance Division:

A) Civil and Architectural Maintenance Division: Head of the Civil and Architectural Maintenance Division.

– Functions of the Head of the Civil and Architectural Maintenance Division: (added to the previous common tasks)

1- Receiving requests for civil and architectural maintenance.

2- Conducting field tours of buildings and facilities, and taking notes in preparation for

To develop a plan for maintenance, restoration, replacement and renovation.

3- Instructing the engineers of the divisions to conduct the inspection and submit a preliminary report to be presented to department Head.

4- Conducting the necessary study for the required civil and architectural maintenance process to carry out the work or assigning it to other parties in the event that they are not able to do so, and following up on its implementation.

5 – Carry out the tasks entrusted to him in the division’s field of work.

B) Environmental and Health Maintenance Division: Head of the Environmental and Health Maintenance Division.

– Functions of the Head of the Health and Environmental Maintenance Division (added to the previous joint tasks)

1- Receiving health maintenance requests.

2- Conducting field tours of buildings and facilities in his field of work and instructing.

Division engineers to conduct the necessary inspections of health devices.

3- Monitoring the environment in the university and protecting it from pollution, and participating in seminars for the protection of the environment and working to expand the knowledge of those working in its division in this field.

4- What is assigned to him in terms of other tasks related to his work.

D) The Mechanical Maintenance Division:

Head of the Electrical and Electronic Maintenance Division

– Duties of the Head of the Mechanical Maintenance Division:

(added to the previous common tasks)

1- Carrying out tours of the buildings and facilities to ensure the safety of electrical networks.

Inside and outside buildings, and from the safety of electrical panels, lamps, and recording

Notes about the faults should be directed to the designated workshop for repairing them.

2- Receive maintenance requests for electrical and electronic equipment and refer what can be repaired from before the workshop will be repaired.

3- Preparing electrical and electronic studies to carry out maintenance or replacement of devices

And electrical networks, in order to contract with public or private companies and work to implement them.

4- Preparing the workshop needs of switching parts and measuring devices and working on raising them

The employees of the division and the workshops division and gaining them the necessary experience for electrical and electronic maintenance work.

5- Ensure that these devices are used according to their instructions and supervise their maintenance.

6- Carrying out other tasks assigned to him in the field of his work.